Privacy Policy

1. What Data We Collect

When you submit a bibliography through CiteSwitch, we collect:

• Your email address (required for delivery and communication)
• Your name (optional)
• Your bibliography text and style example
• Any additional notes you provide
• Your IP address (for anti-spam and security purposes)

2. Legal Basis for Processing

We process your data based on your consent and the necessity to fulfill your formatting request. Without this data, we cannot provide the service.

3. Why We Collect It

Your data is used solely to process your bibliography formatting request and to communicate with you about your submission. We do not use your data for advertising, profiling, or marketing purposes.

4. Data Retention

Submission data is retained for up to 30 days after delivery to allow for revisions. After this period, data is permanently deleted unless you request earlier deletion.

5. Data Sharing and Service Providers

We do not sell or rent your personal data. However, we use trusted third-party service providers (such as hosting and email infrastructure providers) to operate CiteSwitch. These providers process data only as necessary to deliver the service and are bound by appropriate data protection obligations.

6. Your Rights

Under the GDPR and applicable data protection laws, you have the right to:

• Access the data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to the processing of your data
• Request data portability

To exercise these rights, contact us by replying to any CiteSwitch email.

7. Security

We protect your data using encrypted connections (HTTPS), access controls, and secure hosting infrastructure. Access to submission data is limited to authorized personnel involved in processing your request.

8. Changes to This Policy

We may update this Privacy Policy from time to time. If material changes are made, we will update the date above and, where appropriate, notify users via email.